You can use delivery rules to direct incoming and outgoing mail to particular mailboxes based on the contents of the To, From, Sender, Subject, Header or Body fields of the message.

Inbound delivery rules can be used in conjunction with the Info Manager to screen for a particular phrase, and then (if the phrase is found) send an automatic response and forward the mail to someone for follow-up.

An Inbound delivery rule for an individual user. You could set up a rule for a sporting goods salesman to have all messages with baseball, softball, bat, base, homerun, or cap in the Subject be automatically placed in his mailbox named baseball.

An Inbound delivery rule combined with the Info Manager. You could set up a delivery rule to forward all mail containing the phrase "send info" to a particular mailbox named Requests in a user account named Sales. Then, you could set up the Info Manager to send out a generic response and also forward the mail to your company’s Sales Manager.

At the top of the page find the drop down menu for Options and Styles,
select Filters which opens up the My Filters page.  Then choose "Add".

1. Select Field: Subject

2. Select:  Contains

3. Enter Phrase: SPAM:  (SPAM in upper case with a colon)

4. Choose Case Sensitive Match

5. Click Add Condition
   (Then scroll down and you will see in the Rules box (Subject equals SPAM:)

6. Choose "Delete the Message" from the Filter Actions

7. Click Finish, and the rule will be activated.

i MAIL   Info Manager

Adding or Editing an Automatic Response

Adding an Automatic Response

From the Options and Styles... menu, select AutoResponder under My Options.
Use this page to set up an automatic response so that each time you receive mail, a prepared message is sent back to the sender. This feature is activated when you enter text in the Message box. (In other words, if the Message box is empty, no automatic response is sent.)

1. Use Main as the mailbox if you want all incoming mail to receive the automatic response. (If you want the automated response to be activated only for a particular mailbox, select the mailbox name.)

2. If, in addition to sending an automatic response, you want to forward incoming messages to another user ID, enter a mail address. For example, you can forward messages to your assistant, or to another mailbox besides Main (by entering the forwarding address as yourUser ID-othermailbox).

3. In the Message box, enter the subject and message to be returned to all senders who send mail to this sub-area. The first line of the body of the message is used as the subject line for the automatic response. It must be less than 80 characters. The rest of the message will be sent as the body of the automatic response. It must be less than 1024 characters.

4. Click the Save button.

Note: To prevent automatic responses to bulk mailers, an automatic response is not sent if the original message contains the Precedence: bulk header. To prevent automatic responses to list server mailing lists, automatic responses are not sent if the original message contains imailsrv in the mail address.

Editing an Automatic Response

To edit an existing automatic response, select the mailbox (usually Main), make any necessary changes, and click the Update button.